Fleet Management Software Development in Noida

A trip should carry the vehicle, the driver, the consignor, the consignee, the load, the expected distance and the freight. The e-way bill should be generated from that record, not typed into a separate portal with a different address.

Proof of delivery is the moment the trip becomes billable. A photo, a signature and a timestamp at the customer's gate should be enough to close the trip, even when the driver's phone has no signal.

A short delivery, a damage or a refusal should create a case, not a note that disappears when the driver returns.

A driver's licence must cover the vehicle class, and the expiry date must be visible at dispatch.

Duty hours should be tracked from the trip record. A driver who is close to the limit should not appear on the next dispatch list without a relief plan.

A compliance file should hold the licence, the medical certificate, the training record and the police verification, with an expiry reminder before each one lapses.

Diesel should be recorded against the vehicle and the trip, with the odometer reading and the receipt.

Maintenance should be scheduled by distance, engine hours or calendar, whichever comes first. A workshop stop should record the complaint, the parts, the labour and the downtime.

Cost per kilometre should combine fuel, maintenance, tyres, driver cost and permit charges.

A GPS dot on a map is not useful by itself. The control room needs to know whether the vehicle is inside the customer geofence, whether it has stopped for longer than allowed, and whether the ETA is still credible.

Alerts should be few and specific: a route deviation, a long halt, a door opening at the wrong place, or a temperature breach for a cold-chain load.

A tracker outage should be visible as missing data, not interpreted as a stopped vehicle.

GPS hardware, SIM charges, fuel cards, FASTag, e-way bill portal fees and vehicle insurance are separate. Route survey, driver recruitment and transport consulting are not part of the build.